MedSym Solutions, its corporate parent, and their respective subsidiaries and affiliates (“MedSym,” “We,” or “Us”) respect Your privacy. This policy explains how We treat personal information We obtain from customers, other authorized users of our products and services, prospective customers, and users of the MedSym Web site (the “MedSym Site”). This policy is part of the terms and conditions that govern use of the MedSym Site.
The Information We Obtain
We collect the information We need to provide the MedSym Community with the information, products and services that members of that community request and to update, promote, and distribute our products and services to meet the needs of the MedSym Community as they evolve.
If You request information, products or services from MedSym, We will ask You to provide the information We need to respond to Your request. No one is required to provide any information to Us at any time. However, if You do not provide Us with the information We request, We may be unable to provide You with the information, products or services You have asked for. In other cases, Your decision not to provide Us with information may preclude Your access to certain features and functions of products and services We offer.
We also obtain information through the MedSym Site, by using forms posted on or linked to the site that seek information including Your interests and concerns, preferences for products and services, or contact information. We also seek information through email, and in other routine, lawful operations that We conduct in the ordinary course of operating our business.
These operations may include the use of common data gathering functionality, such as cookies and other devices that collect certain standard information generated by Web browsers pertaining to users of the MedSym Site, such as IP addresses, access times, and their experience using one or more web sites operated by or on behalf of MedSym.
Customers and Other Authorized Users
Customers of MedSym products and services may use the sections of the MedSym Site reserved for customer use (login required) solely as their respective agreements permit. Other authorized users of information resources available on or through this site may use them solely as and to the extent that have been authorized to do so. We request information from customers and other authorized users to authenticate them and verify their authorized use of the, products, services and other resources We provide.
Promotion offers are governed by their terms and conditions. We may request information from those responding to offers to determine eligibility and to process and fulfill eligible responses.
We do not request any patient information through the MedSym Site. Certain information services provided by MedSym, such as HemOncPro and ConcurMD and certain support operations involve access to, and the processing of, patient information. This information is provided to Us lawfully by medical professionals who have obtained their patients’ consent to provide Us with their patient information.
We do not intend the MedSym Site to be used by children under the age of thirteen (13) and We do not knowingly collect or retain any information from them.
How We Use The Information Provided
We use the information We obtain to:
These uses may involve disclosure of this information to vendors, technology and marketing partners, resellers and others who assist Us in the development, marketing, sales, and support of our products and services. We may use and disclose aggregated, non-personal information derived from our operations for a variety of development, promotional, communications, and other business purposes. If We wish to use Your name, likeness, or other personally identifiable information for promotional purposes or corporate communications, We will seek Your permission before doing so.
Disclosures of Information
We may disclose certain information We obtain in order to provide certain products, services and information resources and to develop, promote, and support our products and services, solely as our agreements with our customers, other authorized users, vendors, technology partners, marketing partners and others permit. In order to ensure continuity of the MedSym Site and the integrity and availability of the information required to provide it and our products and services, information provided to Us may be backed up or archived, and this may include the storage of information at facilities operated by our vendors. Finally, We may disclose information as We believe necessary to: (a) comply with applicable law and regulations, which may include disclosures made in response to any subpoena, document request, or other legal request seeking the disclosure of information that appears to have been lawfully issued; (b) perform under and enforce the terms and conditions under which our products and services are provided; and (c) exercise MedSym’s legal rights in its products, services and resources and to otherwise protect its assets. The information We obtain in connection with the MedSym Site is not sold, rented, or otherwise disclosed to any person or entity except as this policy states.
Regulation & Security
Certain information provided to Us may be Protected Health Information as that term is defined in the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and in regulations promulgated thereunder and it may also be subject to regulation under state law (“PHI”). We offer and provide the MedSym Site and our products and services in a manner that complies with all applicable laws and regulations and will continue to do so. As an example, We have Business Associates Agreements in place with our customers that govern the disclosure and use of PHI that is required for Us to provide them with the products and services they have requested.
We use appropriate security measures to protect the information We obtain from unauthorized alteration, loss, disclosure, or use, including technological, physical and administrative controls over access to the systems We use to provide the MedSym Site and our products and services. As an example, We restrict access to particular systems and information to those employees and independent contractors whose duties require them to have it. To obtain this access, employees and independent contractors are required to agree not to: (a) disclose that information; or (b) use their access or any confidential information except to exercise their rights or discharge their obligations under their respective agreements.
Access and Changes to Information; Deletion of Information
Customers and authorized users of our products, services, and information resources have access to the information We store about them, and may change that information at no charge, provided that doing so is consistent with their respective agreements with MedSym. Certain information services We provide may reflect patient information as it appears in the medical records of those patients that are maintained by the medical professionals they consult. We retain the information We obtain for a period sufficient to provide the products and services that our customers request, as necessary to comply with our legal obligations, and as MedSym’s management deems appropriate.
Compliance, Questions and Concerns
We monitor our compliance with this policy. Questions or concerns should be directed to:
1400 Afflink Place
Tuscaloosa, AL 35406
Complaints will be acknowledged, investigated, resolved between Us and the parties concerned when possible, and reported to governmental authorities as the applicable law requires and as appropriate.
Changes to this Policy
We reserve the right to change this policy at any time. We will make reasonable efforts to post a notice on the MedSym Site to alert You to changes in this policy. You are welcome to contact us at any time with any questions You may have about this policy, including questions as to whether the posted policy has been changed. Unless a notification of the change in policy states otherwise, changes to this policy are effective as of the date and time posted.